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Secretary (OA)

Company: Veterans Affairs, Veterans Health Administration
Location: Saginaw
Posted on: June 22, 2022

Job Description:

Summary The Saginaw VA Medical Center is recruiting for an Secretary(OA) GS-07. The Secretary(OA) will function in the Associate Director of Patient Care Service. Responsibilities Receives and screens all telephone calls and visitors from members of the staff, agency, and persons outside the agency, ranging from other government agencies to the general public, VA officials, other federal agencies, Veterans, Medical Center Staff, state and local officials and various service organizations to the executive offices of the Assistant Medical Center Director Responds to routine matters independently, answering most questions and completing. Ensures compliance with the Assistant Medical Center Director's requirements for completion of staff work; coordinates follow-up to ensure timeliness and adherence to Assistant Medical Center Director's requests and commitments. Meeting of suspense dates is paramount, and diligence will be shown in giving action officials enough lead-time to accomplish the task. Develops agendas for meetings of which the Assistant Medical Center Director chairs, as dictated by current issues and/or specific requirements of services. Ensures availability of supporting documents, transcribes dictation of meeting activity, conducts appropriate follow-up actions, and formulates minutes all within a prescribed time frame. Makes sure proposed minutes are reviewed by the committee members. Assures all electronic meeting minutes are uploaded to the SharePoint. Work Schedule: M-F, 7:30am - 4pm or 8am - 4:30pm Compressed/Flexible: No Telework: No Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD91248-A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/28/2022. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you MUST provide additional SF-50's that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Applicants must be eligible under the VA Interchange Agreement, having served continuously for at least one year in the other merit system under this interchange agreement. For more information regarding the VA Interchange Agreement please visit: All Title 38 Veterans Canteen Service (VCS) employees must have served in their Excepted Service position for at least 90 days in order to be eligible for a position within the Competitive Service. Applicants who were previously selected under a Competitive Delegating Examining Unit (DEU) announcement must have served in their position for at least 90 days prior to being eligible for other positions within the Competitive Service. You may qualify based on your experience as described below: Specialized Experience: You must have one(1) year of specialized experience equivalent to at least the next lower grade level of GS-07 in the normal line of progression for the occupation in the organization. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Examples of specialized experience: Operating a personal computer. Preparing time and attendance reports. Responding to inquiries or requests for information. Scheduling meetings dealing with various subjects. Reviewing content of letters or other documents for completeness and correctness. Entering and recording data into computer programs. Receiving and screening mail, phone calls and visitors. Maintaining appointment calendars of high level staff. You will be rated on the following Competencies: Customer Service Decision Making Integrity Honesty Interpersonal Skills Memory Oral Communication Organizational Awareness Planning and Evaluating Speaking Writing Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This work places no special physical demands upon the employee. The work includes walking, standing, bending, and carrying lightweight items such as papers, manuals, and books. Occasionally, lifting or moving of small office machines or stacks of folders or binders may be required. This position does not require the incumbent to travel by government vehicle to CBOC and Saginaw locations as a regular and reoccurring part of their duties (valid driver's license not required). This position does not require the incumbent to transport patients in a government vehicle. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at This job opportunity announcement may be used to fill additional vacancies. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status, if selected, for the purposes of implementing other workplace safety protocols, such as masking, physical distancing, testing, travel, and quarantine. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

Keywords: Veterans Affairs, Veterans Health Administration, Saginaw , Secretary (OA), Administration, Clerical , Saginaw, Michigan

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