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ADMINISTRATIVE ASSOCIATE - IT/FOUNDATION

Company: Covenant HealthCare
Location: Saginaw
Posted on: October 9, 2019

Job Description:

Description



COVENANT HEALTHCARE

US:MI:SAGINAW

8:00 AM - 4:30 PM, MONDAY - FRIDAY

FULL TIME BENEFITED



Summary:
The Admin Associate will be responsible to support the Director of the Foundation and the Director of Information Technology. This position provides receptionist and secretarial duties as well as being the first point of contact for visits and calls to the Information Technology and the Foundation offices. Demonstrates excellent customer service performance in that he/she upholds the standards contained in the Vision, Mission and Values of Covenant, and commitment to Extraordinary Care for Every Generation.



Responsibilities:

RESPONSIBLE TO DELIVER MAIL TO THE APPROPRIATE PERSON WITHIN THE DEPARTMENTS.

GREET VISITORS AND DIRECT THEM TO APPROPRIATE LOCATION AND/OR PERSON.

RESPONSIBLE TO ANSWER THE TELEPHONE AND TRANSFER THE CALL TO THE APPROPRIATE PERSON.



IT DEPARTMENT

RESPONSIBLE TO ATTEND MEETINGS, RECORD AND PREPARE MEETING MINUTES. PROOF READ DOCUMENTS.

DEVELOP MEETING PACKETS AS REQUESTED. DEVELOP MAILINGS AS NEEDED AND REQUESTED.

PURCHASE REQUISITION ENTRY AND MANAGEMENT OF INVOICES.

RESPONSIBLE TO SUPPORT AND MANAGE THE CALENDAR OF THE CHIEF INFORMATION OFFICER (CIO).

RESPONSIBLE FOR MONITORING CIO S VOICEMAIL AND ESCALATING ANY URGENT MESSAGES.

RESPONSIBLE TO SECURE ROOM AND TRAVEL RESERVATIONS AS REQUESTED.



FOUNDATION

CREATE AND MAIL DONATION ACKNOWLEDGEMENT LETTERS.

RESPONSIBLE TO PREPARE MONTH END FINANCIAL REPORT.

PROVIDE DEPOSIT SUPPORT INCLUDING MAINTAINING THE DAILY DEPOSIT LOG.

RESPONSIBLE TO UPDATE DATABASES INCLUDING THOSE OF DECEASED CONSTITUENCY AND STAFF PLEDGES WHEN THEY LEAVE COVENANT.

RESPONSIBLE FOR WORKING WITH THE SCHOLARSHIP PROCESS WHICH WILL INCLUDE: UPDATING THE SCHOLARSHIP APPLICATION FORM, ORDERING OF THE SCHOLARSHIP APPLICATIONS, CREATING THE DATA SHEET OF SCHOLARSHIP APPLICATIONS FOR SCHOLARSHIP REVIEW, PREPARING LETTERS TO HIGH SCHOOL COUNSELORS, DATA ENTRY OF SCHOLARSHIP SCORES, PRINT SCHOLARSHIP AWARDS AND CREATING AND SENDING SCHOLARSHIP AWARD LETTERS.

INVOICE SPONSORS AND TRACK BENEFITS FOR FUNDRAISING EVENTS. UPDATE SPREADSHEETS AND PREPARE FINANCE REPORT FOR FUNDRAISING EVENTS.

COLLECT SIGNAGE AND ADVERTISING INFORMATION FROM DONORS.

CREATE MAILING LIST FOR SPECIAL EVENTS AND NEWSLETTERS.

MAINTAIN AND UPDATE RED CARPET VOLUNTEER LIST, AS NEEDED. PREPARE W-9 AND W-2G FORMS FOR GOLF PROS IN THE RED CARPET.

RESPONSIBLE FOR CREATING PLEDGE REPORTS FOR THE ANNUAL GIVING CAMPAIGN. UPDATE THE ANNUAL GIVING SPREADSHEET. RECORD ALL DONOR ANNUAL GIVING INFORMATION.

ACKNOWLEDGE ELECTRONIC DONATIONS AND SEND RECEIPTS.

PREPARE END OF YEAR TAX SUMMARIES FOR DONORS.

OTHER DUTIES AS ASSIGNED.



Other information:

EDUCATION/EXPERIENCE REQUIREMENTS

ASSOCIATE DEGREE REQUIRED.

HEALTH CARE EXPERIENCE PREFERRED.

MINIMUM ONE YEAR OF SECRETARIAL EXPERIENCE.

EXPERIENCE WITH HOSPITAL COMPUTER SYSTEMS: EPIC AND LAWSON PREFERRED.

EXPERIENCE WITH INTERNET SERVICES INCLUDING PAGING, EMAIL, AND WEB SEARCHES PREFERRED.

EXPERIENCE WITH NON-PROFIT, PUBLIC SERVICE OR HOSPITALITY SERVICE ORGANIZATIONS PREFERRED.

EXPERIENCE WITH MAINTAIN CONFIDENTIALITY.



KNOWLEDGE/SKILLS/ABILITIES

KNOWLEDGE OF MEDICAL TERMINOLOGY PREFERRED.

KNOWLEDGE OF STANDARD OFFICE EQUIPMENT.

EXCELLENT ORAL AND WRITTEN COMMUNICATION SKILLS WITH STRONG GRAMMAR SKILLS.

COMPUTER COMPETENCY, INCLUDING MICROSOFT OFFICE AND OUTLOOK.

DEMONSTRATED EXPERIENCE WITH DATABASES AND SPREADSHEETS.

SOUND JUDGMENT IN HANDLING CONFIDENTIAL OR SENSITIVE ISSUES AND MATERIAL.

ABILITY TO MULTI-TASK.

LONG STANDING REPUTATION FOR POSITIVE, HIGH ENERGY AFFECT, AND OUTSTANDING CUSTOMER SERVICE.

ABILITY TO WORK WITHOUT SUPERVISION.



WORKING CONDITIONS/PHYSICAL DEMANDS

ABILITY TO MAINTAIN PUNCTUAL ATTENDANCE CONSISTENT WITH THE ADA, FMLA, AND OTHER FEDERAL, STATE, AND LOCAL STANDARDS

FREQUENT STANDING, WALKING, SITTING, TWISTING, REACHING AND HANDLING.

FREQUENT FEELING, TALKING, HEARING, NEAR VISION, MIDRANGE VISION.

FREQUENT FAR VISION, DEPTH PERCEPTION, VISUAL ACCOMMODATION.

FREQUENT COLOR VISION, FIELD OF VISION.

OCCASIONAL LIFTING UP TO 25 LBS.

OCCASIONAL LIFTING, CARRYING, PUSHING, PULLING, CLIMBING, BALANCING.

OCCASIONAL STOOPING, KNEELING, CROUCHING, SQUATTING.









NOTICE REGARDING LATEX SENSITIVITY IN APPLICANTS FOR EMPLOYMENT.



IT HAS BEEN DETERMINED THAT COVENANT HEALTHCARE CANNOT PROVIDE A LATEX SAFE OR LATEX FREE WORK ENVIRONMENT AT ANY OF ITS FACILITIES. UNFORTUNATELY, THAT MEANS THAT ANY INDIVIDUAL, INCLUDING AN APPLICANT OR AN EMPLOYEE, IS LIKELY TO BE EXPOSED TO LATEX WHILE ON COVENANT S PREMISES. THEREFORE, LATEX TOLERANCE IS CONSIDERED TO BE AN ESSENTIAL FUNCTION FOR ANY POSITION WITH COVENANT.

Covenant HealthCare is an equal opportunity employer.

Keywords: Covenant HealthCare, Saginaw , ADMINISTRATIVE ASSOCIATE - IT/FOUNDATION, Administration, Clerical , Saginaw, Michigan

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