Payroll Specialist

Company: Public Libraries of Saginaw
Location: Saginaw
Posted on: May 5, 2021

Job Description:

Job Title: Accounting & Payroll Specialist Department: Administration Supervisor: Library Director Salary Scale: Library Specialist 2 ($49,504 - $64,002) FSLA Status: Non-Exempt Summary To work under the direction of the Library Director to operate the Library's payroll and accounts payable systems and track investments. Work with the Director to plan, coordinate and implement the financial service functions of the library system, within the policies and guidelines of the Library Board, Hoyt Trust and Saginaw Public Libraries Foundation Board. Essential/Primary Duties & Responsibilities

• Responsible for entire payroll process, including preparation and maintenance of payroll files and records
• Prepares and submits reports and payments for retirement, taxes and other payroll withholdings as required
• Prepares annual wage and benefit statements
• Responsible for maintaining open enrollment, flexible spending and insurance billings
• Prepares quarterly, year-end and fiscal year-end payroll reports including 941 reports, annual W-3's and other reports as required
• Responds to questions from lending institutions, etc. for payroll related information
• Inputs cash receipt information on accounting software
• Monitors cash flow
• Reconciles investment accounts
• Responsible for planning, implementing and tracking investments for PLOS, Hoyt Trust and Foundation
• Prepares all accounts payable disbursements and related reports on accounting software
• Present check registers and highlight anomalies at Library Board meetings are required
• Maintain vendor file on accounting software
• Assist in annual pre-audit and audit
• Close AP module at year end and balance to liabilities as shown on balance sheets for PLOS, Zauel, Hoyt Trust and Library Foundation
• Works closely with other staff to ensure departmental accuracy and efficiency through crosschecking system of entire financial department
• Develops and monitors regular and special project budgets including necessary accounting functions and financial research in collaboration with other financial staff
• Works with other staff on current and long-term library financial planning
• Inputs annual budget amounts to spreadsheet, prepares and maintains budget notebook
• Prepares E-rate documentation for submission to federal government for funding
• Attend Library Board meetings as required.
• Other duties as assigned Supervisory Responsibilities This position has no supervisory responsibilities.

Keywords: Public Libraries of Saginaw, Saginaw , Payroll Specialist, Human Resources , Saginaw, Michigan